5:30 pm

The Quail Hollow Westlake Homeowners Association, Inc. In-Person Annual Election Meeting of the Members has been re-scheduled for Tuesday, June 18th, 2024, at 5:30 p.m. at the Town of Westlake, Building 7, Council Chambers Room (Suite 7100). The purpose of the meeting will be to discuss normal business of the Association and vote to elect two (2) Class A Members to the Board of Directors. Please take a moment to review the updated notice, draft agenda, proxy, and candidacy form on the Association’s website at www.quailhollowestateshoa.com.

If you have previously submitted a proxy or ballot, you do not need to resubmit your form(s). We appreciate your participation.

Please Note: Online Voting is encouraged but Voting will also be held In-Person during the meeting. Floor Nominations or Write-in Candidates will be accepted during this in person meeting.

It is important that you return your proxy, even if you plan on attending, as unforeseen circumstances may occur, which prevent you from being able to attend. The Annual Election Meeting of the Members cannot be held unless quorum requirements are met, either in person or by proxy. If quorum is not met, the meeting will have to be rescheduled and reconvened to a new date and time which could result in the Association incurring more costs.

Date: Tuesday, June 18th, 2024
Time: 5:30pm – 6:30pm
Location: Town of Westlake
1500 Solana Boulevard, Suite 7100
Westlake, Texas 76262

Check-in will begin at 5:15 p.m. We look forward to seeing you on Tuesday, June 18th, 2024. Should you have any questions regarding the rescheduled Annual Election Meeting, you may submit your inquiry via the “Contact Us” tab and an Essex representative will respond promptly.

Click here to download and read the Rescheduled Notice- Quail Hollow- Annual Election Meeting- 06.18.24

Click here to download and read the Rescheduled Draft Agenda- Quail Hollow- Annual Election Meeting- 06.18.24

Click here to download and complete the paper version of the Updated Proxy Quail Hollow Annual Election Meeting 06.18.24

Click here to download and complete the paper version of the Updated Ballot Quail Hollow Annual Election Meeting 06.18.24

5:30pm

Location:
Town of Westlake: Council Chambers Room
1500 Solana Boulevard, Suite 7100
Westlake, Texas 76262

As the Managing Agent for the Quail Hollow Westlake Homeowners Association, Inc., we are pleased to announce that an In-Person Annual Election Meeting of Members has been scheduled for Tuesday, May 21, 2024, at 5:30 p.m. The purpose of this meeting will be to elect two (2) Class A Members to the Board of Directors and discuss normal business of the Association.

Click here to Submit Your Ballot Online Today!

Enclosed in this packet you will find the meeting notice, draft agenda, proxy, and candidacy statements. Even if you plan on attending, it is important that you return your proxy as unforeseen circumstances may occur, preventing you from being able to attend. Voting will be held in person during the meeting and online. Ballots are to be mailed in prior to the deadline date of Monday, May 20th 2024 by 5p.m. The Annual Election Meeting of the Members cannot be held unless quorum requirements are met, either in person, voting, or by proxy.

Date: Tuesday, May 21st, 2024
Time: 5:30pm – 6:30pm
Location: Town of Westlake
Council Chambers Room
Westlake, TX 76262

Click here to Submit Your Proxy Electronically Now!

Check-in will begin at 5:15 p.m. We look forward to seeing you on Tuesday, May 21st, 2024. To view the meeting material and documents please visit the Association’s website at www.quailhollowestateshoa.com. If you have any questions about the agenda or the upcoming meeting, you can submit them via the “Contact Us” tab and an Essex Representative will respond promptly.

Click here to download and read the Notice- Quail Hollow- Annual Election Meeting- 05.21.24

Click here to download and read the Draft Agenda- Quail Hollow- Annual Election Meeting- 05.21.24

Click here to download and read the Candidacy Statements- Quail Hollow- Annual Election Meeting- 05.21.24

Click here to download and complete the paper version of the Quail Hollow Annual Election Meeting Ballot May 2024

Click here to download and complete the paper version of the Quail Hollow Annual Election Meeting Proxy2024

5:30 pm

The Quail Hollow Westlake Homeowners Association, Inc. will be holding a Virtual Board of Directors Meeting on Monday, March 25th, 2024, at 5:30 pm. Please take a moment to review the announcement on the Association’s website at www.quailhollowestateshoa.com. For your convenience, information on how to join the meeting is located below and, on the notice, and draft agenda.

Virtual Microsoft Teams
Click here to join the meeting

Meeting ID: 239 413 539 793 Passcode: yKJrHB
Call In Option (Audio Only)
Number: +1 323-433-2148 Conference ID: 485 033 958#

Should you have any questions regarding the upcoming Board of Directors Meeting, please submit your inquiry via the “Contact Us” tab, and an Essex representative will respond promptly. Please be sure you are registered on the Association’s website to receive important community updates, information, and email communications.

Click here to download and read the Notice - Quail Hollow - Board Meeting - 03.25.24

Click here to download and read the Draft Agenda - Quail Hollow - Board Meeting - 03.25.24

5:30pm

Virtual Microsoft Teams
Click here to join the meeting
Meeting ID: 297 998 004 161
Passcode: HLCM3y

Call In Option (Audio Only)
Number: +1 323-433-2148
Conference ID: 689 064 702#

The Quail Hollow Westlake Homeowners Association, Inc. will be holding a Virtual Board of Directors Meeting on Wednesday, November 1st, 2023, at 5:30 pm. Please take a moment to review the announcement on the Association’s website at www.quailhollowestateshoa.com. For your convenience, information on how to join the meeting via Microsoft Teams or by telephone can be found on the notice and draft agenda. Should you have any questions regarding the upcoming Board of Directors Meeting, please submit your inquiry via the “Contact Us” tab, and an Essex representative will respond promptly. Please be sure you are registered on the Association’s website to receive important community updates, information and email communications.

Click here to download and read the Notice - Quail Hollow - Board Meeting - 11.01.23

Click here to download and read the Draft Agenda - Quail Hollow - Board Meeting - 11.01.23

5:30 pm

The Quail Hollow Westlake Homeowners Association, Inc. will be holding a Virtual Board of Directors Meeting on Thursday, August 3rd, 2023 at 5:30 pm. Please take a moment to review the announcement and draft agenda on the Association’s website at www.quailhollowestateshoa.com. For your convenience, information on how to join the meeting is located on the notice and draft agenda. Should you have any questions regarding the upcoming Board of Directors Meeting, please submit your inquiry via the “Contact Us” tab, and an Essex representative will respond promptly. Please be sure you are registered on the Association’s website to receive important community updates, information and email communications.

Click here to download and read the Notice - Quail Hollow - Board Meeting - 8.3.23

Click here to download and read the Draft Agenda - Quail Hollow - Board Meeting - 8.3.23

5:30pm

Microsoft Teams
Meeting ID: 294 542 173 47
Passcode: HpWhfy

As the Managing Agent for the Quail Hollow Estates Homeowners Association, Inc., we are pleased to announce there will be a Virtual Board of Directors Meeting on Tuesday, May 9th, 2023, at 5:30 p.m. Virtual meetings are open sessions for listening and/or viewing only. The purpose of this meeting is to discuss the current business of the Association.

To view the draft agenda, please visit the Association’s website at www.quailhollowestateshoa.com. Should you have any questions about the draft agenda or the upcoming Board of Directors Meeting, please submit your inquiry via the “Contact Us” tab, and an Essex Association Management representative will respond promptly.

Click here to download and read the Quail Hollow - Board of Directors - Notice 5.2023

Click here to download and read the Quail Hollow - Board Meeting- Draft Agenda-5.2023

5:30pm

Zoom Link: https://us06web.zoom.us/j/81380725303

Click here to submit your Ballot electronically now!

As the Managing Agent for Quail Hollow Estates Homeowners Association, Inc., we are pleased to announce that the Virtual Special Election Meeting of the Members has been scheduled for Thursday, February 23rd, 2023, at 5:30 p.m. The purpose of this meeting is to elect one (1) member to the Board of Directors, and approve the 2023 Budget. Enclosed in this packet you will find the Draft Agenda, Proxy, Ballot, and Candidacy Statements. You may now cast your vote Electronically on your Association’s Website at https://www.quailhollowestateshoa.com or you may email, mail, or fax in your Ballot or Proxy using the information provided below.

The Special Election Meeting cannot be held without the proper quorum; therefore, it is important that you complete and return the proxy if you are not able to attend the meeting. A Ballot cast electronically shall also count for quorum. If you vote online, please do not return a ballot or proxy and do not assign your proxy to another owner as it will not be counted.

Please Note: If you do not vote online, it is important that your Ballot or Proxy be received in our office no later than 5:00 p.m. on February 22nd, 2023, for it to be counted.

There are 4 ways you can vote:

1. You may now vote Electronically on your Association’s Website at https://www.quailhollowestateshoa.com
2. Email your Ballot or Proxy to ryan@essexhoa.com or proxies@essexhoa.com
3. Fax your Ballot or Proxy to: (469) 342-8205 ATTN: Ryan Corcoran
4. Mail the Ballot or Proxy to:
Quail Hollow HOA
C/O Essex Association Management, L.P.
ATTN: Ryan Corcoran
1512 Crescent Drive, Ste. 112,
Carrollton, TX 75006

We look forward to you joining us on Thursday, February 23rd, 2023, at 5:30 p.m. All documentation enclosed will be posted to the Association’s website. Only the Owner of record or the proxy holder may cast votes. It is very important that all documents are returned by or before the deadline mentioned above. For any questions, please contact us via the “Contact Us” tab on the Association’s website. Please be advised that no voting will take place in person.

Click here to download and read the Quail Hollow - Special Election Notice - 1.23.23

Click here to download and read the Quail Hollow - Special Election Agenda - 1.23.23

Click here to download and complete the paper version of the Board Candidate Ballot Quail Hollow Jan 23

Click here to download and complete the paper version of the Quail Hollow - Proxy - 2.23.23

11:30am

Zoom Link: https://us06web.zoom.us/j/83662356457

As the Managing Agent for the Quail Hollow Westlake Homeowners Association, Inc., we are pleased to announce there will be a Board of Directors meeting on Wednesday, December 21st, 2022, at 11:30 a.m. Virtual meetings are open session for listening and/or viewing only. The purpose of this meeting is to approve the 2023 Proposed Budget.

To view the draft agenda, please visit the Association’s website at www.quailhollowestateshoa.com. Should you have any questions about the draft agenda or the upcoming Board of Directors Meeting, please submit your inquiry via the “Contact Us” tab, and an Essex Association Management representative will respond promptly.

Click here to download and read the Quail Hollow - Board of Directors - Notice 12.21.22

Click here to download and read the Quail Hollow - Board Meeting- Draft Agenda-12.21.22